The legal stuff
Your privacy and personal data
What does this policy cover?
What data do we collect?
We will always be transparent about the data we collect from you. Depending on the context of your interactions with us, we may collect some or all of the following information:
- Your Personal Information: to ensure we can provide you with the best possible customer experience
- Your Contact Information: so that we operate and communicate effectively with you and keep you up to date with our latest promotions and offers
- Demographic Information: such as postcodes, preferences and interests
- Dietary Requirements: to ensure we cater to your specific needs and protect your health and wellbeing
- Students or NHS: we offer discounts for students and our amazing NHS staff, which we want you to be able to take advantage of
- We may also collect data such as: IP Address, Web Browser Type and/or Version, Operating System, URLs starting with a referring site, your activity on our site and the site that you exit to.
You may provide your data to us in a number of ways including:
- a) By creating an account on our website or subscribing to any of our services (such as our mailing list)
- b) By corresponding with us via email or via our website contact form
- c) By applying for a job with us.
At times, we may ask for information about others related to you, or your associates (friends or colleagues). We ask for this information so that we can tailor experiences and any promotions and/or offers that we may have for all of you. We will never ask for their contact details.
FAO: Data Privacy Manager/Data Controller, Boo, 138 London Road, Leicester, Leicestershire, LE2 1EB.
Or send an email to: firstname.lastname@example.org, FAO: Data Privacy Manager/Data Controller.
Sharing your data with third parties
We will only ever collect, store and use your data for Boo-related business. However, our website uses some third-party services, and in order for us to provide you with the best possible service and experience, we may share some or all of your information with trusted third-party service providers. We will only ever share your data with a third party when it is of benefit to you, or where a service is being provided to you.
Any data we store on you may be shared with regulatory authorities or law enforcement. If we receive such a request, within the permissions of GDPR and other Data Protection laws, we may have to disclose some or all of your personal information.
Our card transactions are facilitated by a third-party company, employed and contracted by us to handle these payments on our behalf. This third-party company will not have access to any of your personal information other than the information that you provide to them when making card transactions. As part of their contract with us, they are required to handle your data in accordance with all Data Protection laws.
How we use your data
We will always use your data lawfully and for Boo-related business. This may include, but is not limited to:
- To keep you up to date with the latest developments at Boo and other important notices
- To communicate promotions, offers and other news to you
- To send you newsletters and other marketing (where you have opted in or subscribed). You will always have the option to opt-out or unsubscribe from any email communications
- Where we are required to do so, to release your data to law enforcement agencies or regulatory authorities.
How long do we store your data?
We will retain your personal information and data for as long as is reasonably required, for the usage purposes outlined above. If we are no longer providing you with a service, or any other Boo-related business, then we will no longer store your information.
If you have applied for a job through our website, we will store your data for as long as is required in order to process your application. We may, at times, decide to store your data for future jobs that may become available if we’ve identified you as a potential future candidate. Should you not wish us to keep your data on file, you have the right to request the complete removal of your data.
How long we store your data will depend on the service being provided to you. For some services, such as email marketing, we will store your data on our servers indefinitely until you choose to opt out or unsubscribe. For other services, such as competitions, we will store your data for the duration of the competition.
Your data rights
While we are processing or holding your personal data, you have the following rights:
- The right to be informed about how we collect and process your personal data
- The right to access the personal data we hold about you
- The right to rectification if any personal data we hold about you is inaccurate or incomplete
- The right to be forgotten; you can ask us to delete any personal data we hold about you at any time
- We only hold your personal data for a limited time but if you would like us to delete it sooner, please contact us using the details above
- The right to restrict the processing of your personal data
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation)
- The right to object to us using your personal data for particular purposes
- Rights with respect to automated decision making and profiling.
If you would like to complain about our use of your personal data, please contact us and we’ll do our best to resolve the issue. If we’re unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
Protecting your data
We take the handling, processing and storing of your data and personal information very seriously. We have strict security measures and have implemented policies and procedures to reduce the risk of any data breaches, accidental destruction of your data and any unauthorised or unsolicited access or disclosure to your data.
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Updated July 2021